Welcome and Response Packs

Parent Information Booklet

Welcome to St Mary’s. We are looking forward to getting to know you and your child.

Please note that many of our school policies are on our school website, including our attendance, homework and behaviour policies, along with information about how we protect personal data. There is also a school calendar (due to the Coronavirus pandemic all events currently on there have been cancelled or postponed. We hope to be able to set dates for Term 1 and Term 2 once we know the situation for school opening in September). If you are unable to access the website and require hard copies of any of the above information, please do not hesitate to contact the school office.

Please read the information in the booklet and complete the permissions form included in this pack. There are also several other essential forms that you need to complete and return to the school office.

Please do not hesitate to contact us if you require further information or help completing this booklet.

Mrs Kathy Burden

Acting Head Teacher             

*******

Schools, Local Authorities and the Department for Education need to collect information to help in planning and monitoring provision and improving outcomes.  The school’s Privacy Notice is available on the website and contains information for you regarding how your child’s data is held and managed by the school, with details of how to obtain further information should you require it.

Information Collection Form

It is essential that the school has up to date contact information for your child. The information collection section asks you to list contact details of parents or other carers that we can contact about your child, particularly if they are unwell. This needs to be listed in priority order on the form, so we know who to call first. It also asks for the details of your child’s doctor, along with dietary and medical conditions. (Please now complete the Information Collection section)

Absent Parents

We appreciate that both parents do not always live with their children and therefore their details may not be included on the data collection form. In order that we can carry out our statutory duties and inform anyone who has parental responsibility of his/her child’s progress whilst at St Mary’s, please give details of anyone not listed in the Information Collection section that has parental responsibility for your child in the Absent Parents section. (Please now complete the attached Absent Parent section ONLY if applicable)

Collection and Recording of Pupils’ Ethnic Background and Languages Spoken

All schools are required by the Department for Education (DfE) to gather information on ethnicity in schools.  The information is used to compile statistics on the school careers and experiences of children from different backgrounds, to help ensure that all children have the opportunity to fulfil their potential.  These statistics will not allow individual children to be identified publicly and the information will not be used for any other purpose.  From time to time this information will be passed to the Local Education Authority and the DfE to contribute to local and national statistics.  Information about your child’s ethnic background will be passed on to any other school to which your child transfers to save you having to be asked for it again.  You can ask to check your child’s information at any time and, if you wish, have the ethnic background changed or removed.

The school also has to collect information about the languages spoken by our pupils. We have many children in the school that are considered as having ‘English as an Additional Language’ (EAL). This is not linked to how proficient they are in English - an EAL pupil can be a complete beginner in English or fully fluent. A child’s first language is the one they were exposed to at birth and learnt first. If this was not English, they would be considered as EAL. Government funding is received to support the school’s work with EAL pupils and therefore it is important that we have accurate data. You have the choice not to provide this information if you wish.  (Please now complete the ‘Ethnic Background and Languages sections)

Home/School Communication and ParentMail®

We try very hard to keep parents regularly informed about what is going on at the school and do this through a variety of methods. Our school uses ParentMail®, which is a text and email messaging service.  More urgent messages will be sent by text and other information by email. This will go direct to your phone or computer or can be accessed through the ParentMail® app that you can download (we will send you information about how to access this once we have you set up the system). We will need to ensure that we have the correct details of any parent/carer who will need to receive communication.

Please be assured that ParentMail® is registered with the Data Protection Registrar and guarantees that all information you provide will be kept private and will not be passed on to any other organisation.

You will also receive a fortnightly school newsletter by email. This is available on the website and there are hard copies in the foyer.

Please list your contacts in priority order, as sometimes text messages are only sent to the first contact. (Please now complete the ParentMail® section)

Educational Visits

Each year your child will have the opportunity to take part in educational visits, walks etc. which means they will be taken off the school premises. Individual class letters giving details of a planned trip and requesting payment and/or parental help will be e-mailed to you prior to the educational visit or walk. The consent form gives permission for your child to be taken out of the school by teachers, support staff and parent helpers.  We will of course follow all the health and safety regulations as set out in both our Health and Safety and Educational Visits policies. (Please now tick the Educational Visits section on the Permission Form to give consent).

Food Tasting

During their time at St Mary’s, your child will have the opportunity to take part in various activities which include tasting different food types.  Individual class letters giving details of a planned food tasting activity and possibly requesting a contribution towards costs/donations of food etc., and/or parental help, will be e-mailed to you prior to the activity taking place.

Please ensure that you list any dietary requirements/allergic reactions that should be taken into consideration (where indicated) and keep the school informed of any changes to this information.   

We will of course follow all the health and safety regulations regarding the preparation / sharing of food etc. (Please now tick the Food Tasting section on the Permission Form to give consent).

Permission of Photography and Videoing

Schools are in a very difficult position in that we have to balance protecting our children whilst at the same time as being realistic in that many of the events and occasions are milestones in a child’s life and are moments that family and indeed schools may wish to keep.  In considering this balance we have to accept that there is always a risk that an individual may have an ulterior motive for taking a photograph or video, or may have an inappropriate thought when doing so.  Only the individual concerned can be held responsible for this.  As a school our responsibility is to reduce the chance of that risk materialising, and to that end we are making the following recommendations:-

• One person, designated by the school prior to the event, to carry out the videoing of major school events, such as the Christmas Play, School Camp. This will enable the school to have sight of what has been captured.
• Teachers, or persons designated by the school, to carry out photography during class activities, assemblies or trips, for the purpose of display within the school to celebrate work undertaken. These photographs are taken using school equipment.
• Photographs taken for use in a newspaper report to be vetted and approved by the school prior to publication, and no surnames or addresses supplied.
• Parents will be asked not to bring/use cameras or video recorders, (including phone cameras) at school events where ‘official’ photography is provided. (It causes a disturbance if nothing else)
• Parents to consult a member of staff before using a camera or video camera at any school event.

We would add that if any parent refuses permission for their child to be photographed or videoed (Recommendations 1-3) then this will be respected and the school would need to decide whether or not to video the event at all, or to exclude the child from the video/photo. (Please now tick the Photography and Videoing section on the Permission Form to give consent).

School Website

The school’s website is the main way that you can access school information at any time.  The site has a range of information related to the school and the many activities and events that go on.  It also contains copies of newsletters, termly curriculum overviews, policies and any other information felt to be relevant, including that produced by the Friends of St Mary’s. 

One of the key elements related to a website is the use of photographs.  Clearly the site will contain photographs related to the building and the grounds but if we are to show the many activities and celebrations that go on within a school, such photographs would involve pupils.

As you are aware the school has already sought your consent for the use of photographs used for display purposes within school or in the newspapers however, we need to seek consent if we are able to use any pictures on the website.  (No names would be linked with any photographs; forenames would only be used if there was a piece of work displayed on the site).  It may also be possible to make use of videos and so consent for this has also been incorporated into the Permissions Form.

(Please now tick the School Website section on the Permission Form to give consent).

ICT and E-Safety

The school’s ICT and E-Safety Policy is available on our website.  As part of the pupils’ development in ICT we are required to make them aware of the internet and its uses, including e-mail. However, as you know, the use of the internet can bring all manner of information to the attention of the pupil.  Everything possible is carried out to prevent access to any unsuitable material i.e. implementation of the policy, use of a Local Authority backed filtering system and pre-visited sites by teachers, but we cannot give you a 100% guarantee. With all activities there are risks, but in weighing up the risk element it is minimal and obviously the risk is greater the older the pupils get.

(Please now tick the E-Safety section on the Permission Form to give consent).

School Lunches and Pupil Premium

There are two different reasons for free school meals – those available to children in Reception, Year 1 and Year 2 (known as Universal Infant Free School Meals) and those across all years groups and are giving according a family’s individual financial circumstances (referred to as Free School Meals/Pupil Premium).

Children can choose between having a cooked dinner and bringing their own packed lunch- they simply tell the teacher what they are having that day when the register is taken. A copy of the menu will be sent to you and is available on the website. (Currently we are only able to offer a packed lunch service due to the Coronavirus Pandemic, although this may change by September).

Under the Government’s Universal Infant Free School Meals scheme, all pupils in Reception, Year 1 and Year 2 are entitled to a free school meal. Children in KS2 can have a school meal at a cost of £2.30 per day, unless you are a low income family, in which case your child may be entitled to a free meal under the Free School Meals scheme.

Who qualifies for free school meals?

Free school meals can only be awarded if you or your partner are claiming either;

• Child Tax Credit, provided you are not entitled to Working Tax Credit and have an annual income (as assessed by HM Revenue & Customs) that does not exceed £16,190
• Income Support
• Income-based Jobseeker’s Allowance
• Income-related Employment and Support Allowance
• Support under Part VI of the Immigration and Asylum Act 1999
• The Guaranteed element of Pension Credit
• Working Tax Credit run on – paid for four weeks after you stop qualifying for Working Tax Credit
• Universal Credit – provided you have an annual net earned income of no more than £7,400, as assessed by earnings from up to three of your most recent assessment periods, and your monthly average income over three assessment periods should be no more than £616.67.

If the criteria above applies to you, it is important that you apply to see if you are eligible under the Free School Meal Scheme. This applies even if your child is in KS1 and entitled to the Universal Infant Free School Meals, as it will automatically follow them through the school and will also bring additional funding through the Pupil Premium Grant to the school.

What is Pupil Premium?

Pupil Premium is extra money paid directly to schools for each child who is eligible for free school meals due to the household being on a low income from Reception upwards. It is used to support your child’s education. This can mean academic support, financial help such as with school trips, music lessons and after-school clubs and other ways in which we can support your child. This will be carried out in a confidential manner, so that your child would not be identifiable to other students or parents.

You can check if you are eligible by completing the enclosed form or applying through:-

http://www.southglos.gov.uk/advice-and-benefits/benefits/free-school-meals/

(Please now tick the relevant section on the form to indicate whether you have enclosed the Free School Meals application).

Donations and Gift Aid

As a ’voluntary-aided’ school, the school is responsible for maintaining and improving the building and grounds. Due to very good financial management the school has been able to subsidise all the above largely from its budget; however this will not necessarily be the case in the near future due to current funding issues and increased costs.  Maintenance costs will also rise as the school becomes older.

As a voluntary aided school the Governors, who act on your behalf, are required to pay 10% of any building costs or maintenance.  The only way this can be provided is through donations from you as parents who have opted to send your child to a VA school.  Since opening the school has already expanded and developed in order to continue to provide an education of the highest standard.  With the contributions Governors have collected from parents, we have:

• had an administration extension to enable others areas to be used for teaching  - cost £100,000
• An additional classroom built at a cost of £162,000
• Playground equipment cost £30,000
• Perimeter Fencing at a cost of £25,000
• Stained glass windows
• Contribution towards outdoor play equipment
• ICT Suite / food room £150,000
• Outdoor classroom
• Cark park gates and other security measures
• Work on our pond area
• A new trim trail surface to allow playing on the outdoor equipment whatever the weather - £26,000
• Ordered new outdoor play equipment to be installed in the summer holidays.

We ask that parents make a contribution of £10 per year per child to support the Governors responsibility to maintain the building and grounds.  This is a voluntary contribution and it will not be detrimental to your child if you do not contribute. This donation can be made through our online facility or if you are unable to pay by this method, you can contribute by cash or cheque (made payable to St Mary’s School Governors’ Fund).  If you are a tax payer we may also be able to claim an additional 25% on your donation, so please tick the Gift Aid box. This will be collected in the Autumn Term.

Governors recognise that not all families are in the same financial position and that in some situations contributing even this small amount may be difficult.  If this is the case then please feel free to donate an amount that you feel is affordable. No amount is too small. If you feel able to contribute more than the set amount then please feel free to do so.   

The philosophy behind keeping a donation small is that it should be within most people’s range to contribute and as all children benefit from the education provided at St Mary’s, then the cost should be evenly spread.  (Please now tick the relevant section on the Permission Form to give details on donations and Gift Aid)

School Milk (Pupils in Reception, year 1 and 2 only)

Your child is eligible for free school milk until his/her 5^th birthday. Milk is given to your child each day, usually in the afternoon. Once your child turns five, you have the option of then purchasing milk for your child using the School Milk Service.

Prior to their 5^th birthday School Milk Services will contact you by letter, via the school, informing you of the costs involved and how to pay accordingly. If your child’s 5^th birthday is in September or early October 2020, the necessary information required to purchase milk for your child will be given to you during July. This will then enable you to process the paperwork accordingly and your child to have milk as soon as they start school. (Please now tick the School Milk section on the Permission Form to give consent for school milk)

Fruit and Vegetables Scheme (Pupils in Reception, year 1 and 2 only)

Under the Government’s School Fruit and Vegetable Scheme, each child aged four to six in LEA-maintained schools will be entitled to receive a free piece of fruit or vegetable each school day.  The fruit and vegetables will be fresh and of good quality. Scientists agree that everybody, including children, can reduce their risk of heart disease and cancer by eating at least five portions of fruit and vegetables every day.  On average, children in the UK eat only two/ three portions a day.

The scheme is voluntary, and although there is no obligation for your child to take part, we hope you will share our belief that it has many benefits.  It is a great way to help us teach your child/children the benefits of healthy eating.

 It is essential that you inform us of any allergies your child may have so that we can ensure they are not given anything that might harm them. There are opportunities for KS2 pupils to also have fruit, so allergies should also be given for them too. (Please now tick the Fruit and Vegetables section on the Permission Form to give consent, indicating any allergies

Home-School Agreement

At St Mary’s we have a duty and desire to provide your child with a ‘Quality Education’, but a child’s education starts in the home and is continued as a partnership between home, school and parish.

So that this partnership will give every child the best possible chance of success, we feel the partners should be clear about what each can reasonably expect of the others. This is hopefully what this document does.

We ask that you and your child read this document together, discuss each responsibility individually in order to ensure understanding, and then sign at the appropriate places. In the case of pupils in Reception Class, we will allow parents to sign of their behalf if necessary.(Please now sign the Home-School Agreement)

Other information

Attendance

Good attendance is vital for your child to access every learning opportunity possible in order to reach their full potential. Our school has a current aspirational target of 97.3%. We celebrate pupils with 100% attendance at regular points in the year.

The school day starts promptly at 8.55am and finishes at 3.30pm. Punctuality and attendance is monitored weekly and we work with parents to ensure every child is in school on-time and ready to learn. There are currently staggered start and finish times during to social distancing measures during the Coronavirus Pandemic – we are unsure whether this will continue in September.

It is vital that anyone experiencing CoVid 19 symptoms do not attend school and are tested at the earliest opportunity. Further details about the pandemic and how we are dealing with this are available on our website.

If your child is unwell please notify the school office by calling 01454 866390 or emailing admin@stmarysbs.org.uk by 9.30am. In the case of sickness or diarrhoea, pupils are not expected to return to school for 48 hours after their last episode.

Holidays in term-time are not permitted and therefore will not be authorised. Parents taking their children out for a holiday may be subject to a fine as issued by South Gloucestershire Council in the form of a penalty notice.

Where possible we ask that all appointments, including medical, are booked out of school hours. In line with our Attendance Policy, proof of appointment is requested.

Please notify the school of any planned absences by completing a ‘Notification of Absence’ form available from the school office.

What constitutes good attendance?

In order for a child’s attendance to be deemed good it must be 96% or above:

• 100% -98% Excellent Attendance
• 9% - 96% Expected Attendance
• 9% - 90% Risk of underachievement
• 9% - 85% Serious risk of underachievement
• Below 85% Extreme risk of underachievement

SEND – Special Educational Needs and Disabilities

St Mary’s is an inclusive school where pupils, regardless of their needs and abilities, are encouraged to reach their full potential. Kathy Burden, our acting Head Teacher, is also the school SENCO, and works with both pupils and parents with special needs to find the best way of supporting them. There are pupils in our school that have a range of needs including physical, speech and language, behavioural, Autistic and Dyslexic. Please make an appointment if you wish to discuss your child.

Parent Pay

In order to make payments to the school as easy as possible for both parents and the school, most payments can be paid online through ParentMail®, which we use to send texts and emails. Payments for school dinners, trips, breakfast club, music tuition, etc. can all be paid this way, although we will still ask for cash or cheques for charity or sponsored events and other instances where small payments are expected that are not payable to the school. You will be able to pay through debit card, credit card, PayPal or PayCash on ParentMail. Further details will be sent once you are set up on the ParentMail® system.

School Values

The school follows the Jesuit Values, as they accurately reflect the ethos in our school. There is a focus on two values every term and these are learnt through class work, assemblies and the different Masses that take place (class Masses and whole school Masses). We actively encourage parents to support our work in this area.

Parent Link

As a school we recognise that children’s well-being is as important as academic success, with all staff wanting to look after the welfare of the whole child. Mrs Jo Creese is our Parent-Link Worker and she works with both pupils and parents to support them through any bumps in their journey through school. There is pupil mentoring for when a little extra support is required, especially through any difficulties or events and there are drop-in sessions twice a week for parents to come in for advice, guidance or simply a sympathetic ear. Appointments can be made through by calling or emailing the school office. (Appointments during the Coronavirus Pandemic will be by telephone).

School Governors

Our school governors are an essential part of the leadership of the school. They are made up of foundation governors (parents and members of the community), parent governors, staff and local authority. The governing body is responsible for working with the school to ensure that it delivers a good quality education.  Their responsibilities include setting the school's aims and policies, standards for pupils' behaviour and discipline, overseeing the financial performance of the school, appointing staff and ensuring the school premises are welcoming and safe.

FOSM (Friends of St Mary’s)

FOSM is a parent-led voluntary group, who support the school through many different events and fundraising activities. These include Christmas and summer fayres, ‘Sponsored Bounce’, ‘Taste of the Nations’ family event and regular school discos.  All monies raised are fed back into the school and are used to subsidise trips, books for the library, educational workshops, provide transport for religious trips and purchases of equipment such as iPads, outdoor equipment and much more. The school is very grateful for the work that FOSM does and encourages all families to actively support their events. (Fundraising events may differ during the Coronavirus Pandemic due to social distancing measures.)

School Clubs

There are a variety of clubs running at St Mary’s. Some run in the school day, such as Chaplaincy, School Council, Bike-It and Eco-Council and many are open to pupils from every year group. There are also clubs that run after school that normally come with a small charge. These can change every year and are often for specific year groups – this year we have offered sewing, cooking, multi-sports, homework, football and rugby, netball, gymnastics and choir. (The running of clubs will differ during the Coronavirus Pandemic due to social distancing measures).

Sport

St Mary’s offer a wide range of sporting activities, both in the school day and after. PE is an essential part of the curriculum and there are regular opportunities for different year groups to take part in different events and competitions with other Catholic and local schools. We also take part in the National School Games events. PE kits should be kept in school every day. If your child does not have their PE kit in school they will be unable to take part in PE lessons. (The events organised will differ during the Coronavirus Pandemic. Current guidance is that pupils should not be changing into PE kits to do physical activity. However all pupils should have a PE kit available for when this guidance changes).

Breakfast Club

St Mary’s run a Breakfast Club between 8.00 and 8.55am every day in term-time. This is a value for money club, which is run by several teaching assistants in the school. Pupils get to enjoy a healthy breakfast and join in activities and socialise with their friends and other pupils. This is a popular club and there is often a waiting list – for availability and further information please contact maria.power@stmarysbs.org.uk.

OOSC – Out of School Club

OOSC run a successful club after school (3.30-6.00pm) in the adjoined St Joseph’s Centre during term-time.  Having received an OFSTED ‘outstanding’ judgement at their last inspection, this facility is in high demand and there is often a waiting list. For further details, please go to www.OOSC.co.uk.

Parent Helpers

The school welcomes parents/grandparents to help in the school. This could be changing word boxes, listening to children read, changing books or helping with classroom and ‘Forest Friday’ activities. We also ask for volunteers for school trips and activities. All volunteers in the classroom will need to have a Disclosure and Barring Service check (DBS) before they can help, which the school can arrange. Even an hour a week is appreciated. Please tell the class teacher or the office in September if you would like to help. (We are not currently having volunteers into school during the Coronavirus Pandemic but look forward to welcoming anyone interested when the guidance changes.)

Water Bottles

We encourage the children to drink plenty of water during the school day as we find this helps to keep them alert and hydrated. We have found that the children need to drink water on a regular basis and not just at break times. To help with this we encourage the children to bring a bottle of water with them each day which they can keep in their classroom and use throughout the day.

The school has a stock of clear plastic bottles at a cost of £1 from the school office or you child can bring their own. Please ensure that your child’s name is clearly marked on the side of the water bottle. We ask that you fill the bottle with water only, as flavoured and fizzy drinks are not allowed. (During the Coronavirus Pandemic, we are asking that two bottles of water are sent in so refills are not needed.)

Snacks

Pupils are able to bring in a small healthy snack for morning break. This could be items such as fruit, a healthy cereal bar etc. Please no crisps, sandwiches, chocolate or other high in sugar snacks. Please be aware of the size of the snack – pupils are often struggling to eat their lunch due to the size of their lunchtime snack.

And most importantly……

We are a nut-free school, due to children with allergies. Pupils will not be allowed to eat any nut products on the premises.

Parking

Please be aware that there are parking restrictions around some areas of the school premises. We encourage parents to walk to school where possible. If driving, please allow plenty of time in which to find a suitable parking place in order not to risk the safety of our pupils and others in the school community. We also do not wish to upset our neighbours with poor parking or people turning around in their driveways. Thank you for your co-operation.

Uniform

All the items below are available to purchase direct from our uniform supplier “Initially Yours” with the exception of the items marked *.  These items can be purchased from any retail shop. There is an ‘Initially Yours’ leaflet enclosed in this pack.

WINTER

Jade sweatshirt/cardigan with school logo                                       

Navy school polo shirt with school logo                                           

Grey skirt/tunic *                                                       

Grey trousers/shorts (not black) *                                             

Black shoes *                                                             

Optional:  Fleece / Waterproof Jacket

SUMMER

Girls

Yellow gingham/checked dresses *

Jade sweatshirt/cardigan with school logo

Boys

Grey shorts *

Navy school polo shirt with school logo

RECEPTION CLASS ONLY

Waterproof jacket and trousers (for Forest Fridays)

PE KIT

Jade t-shirt with school logo

Navy shorts (plain navy track suit bottoms, with no logos, can be worn in the winter)*

Black trainers *

PE Bag

Hooded PE sweatshirt with school logo (optional)

So as to protect all books transported from school to home, we ask parents to purchase a school book bag. For children in KS2 there is now a school rucksack that is available too.

Term Dates – 2019/2020

                     Start                                        Finish

Term 1              Tuesday 1^st Sept 20                Friday 23^rd October 20

Term 2             Monday 2^nd Nov 20                Friday 18^th December 20

Term 3             Monday 4^th January 21          Friday 12^th February 21

Term 4             Monday 22^nd Feb 21               Thursday 1^st April 21

Term 5             Monday 19^th April 21               Friday 28^th May 21

Term 6             Monday 7^th June 21                Wednesday 21^st July 21

All schools have five INSET days per year for staff training, where pupils do not attend school. The INSET days we have set so far are:-

Tuesday 1^st September 2020

Friday 23^rd October 2020

You will be notified of the other dates in due course.

We look forward to receiving your completed documents as soon as possible. Please contact us if you require any further information.

Response Pack

Information Collection

Child’s Surname:                 _________________________________________

Legal Surname:(if different) ________________________________________

Forename:                             _________________________________________

Middle Name:                       _________________________________________

Preferred Name:                   _________________________________________

Gender:                                   _________________    Date of Birth:_______________

Address:                                  ____________________________________________

                                                 ______________ Postcode______________________

Contact Details

Please give details of all persons who parental responsibility  and to anyone else you wish to be contacted in an emergency. Place them in the order that you wish them to be contacted in an emergency.

Absent Parents

If not included in the contact details, please give information of any person/s below who have parental responsibility for your child and do not live with you. This information is required so that we can carry out our statutory duties and inform everyone with parental responsibility of his/her child’s progress at St Mary’s.

Name:                                     __________________________________________________

Address:                                 __________________________________________________

                                                Postcode         ______________________________________

Email:                                      ____________________________________________

Contact Numbers:                  ____________________________________________

Other information:

Religion:                                  __________________________________________________

Dietary Needs/Allergies:     __________________________________________________

Medical Practice                   __________________________________________________

Contact No:                            ________________________________________

Medical Notes:                      __________________________________________________

SEN/ Additional Needs (please include previous or existing SEN needs):   ________________________________________________________________

Ethinicity (Please study the list below and tick one box only)

White                    [  ]   British                                           [  ]  Irish                                               [  ]  Traveller of Irish Heritage             [  ] Gypsy/Roma      [  ]  Any other White background

Mixed                    [  ]   White and Black Caribbean    [  ]   White and Black African       [  ]   White and Asian                            [  ]   Any other mixed background

Asian/Asian British         [  ]   Indian                             [  ]   Pakistani                                    [  ]   Bangladeshi                                   [  ]   Any other Asian background

Black or Black British    [  ]   Caribbean                     [  ]   African                                        [  ]   Any other Black background

Other                                 [   ]   Chinese                         [  ]   Any other ethnic background

[   ]   I do not wish an ethnic background category to be recorded

Language(s) spoken by your child

At St Mary’s school we welcome families from many different places around the world.  In order to support your child at school it would help us to know what languages are spoken by the family at home.

Language most commonly spoken at home                                                             

Language your child heard spoken and learnt first                                                   

English as an Additional Language status depends on which language was learnt first and is not a judgement on a child’s fluency in English.

[       ]    I do not wish to wish to have my child’s language (s) recorded.

ParentMail (we appreciate you have already given us the information but need it with your child’s records)

I give permission for my email address and mobile number to be registered with ParentMail.

Parent/Carer Details

Primary contact : Yes/No *

Primary contact : Yes/No*

* Primary Contact (Emails are sent to all contacts; however text messages will normally only go to the primary contact)

Permission Slip

Please tick in the box to give consent for the time your child is at St Mary’s:-

Educational Visits

[      ]   I give permission for my child to take part in any educational trips or walks planned.

Food Tasting

[    ] I give permission for my child to take part in any food tasting activities planned.

[      ] I have listed below any dietary requirements/allergic reactions that should be taken into consideration and I will keep the school informed of any changes to this information.

Photography and Videoing

I give permission for:-

[      ] my child’s photograph to be taken during class activities, assemblies and trips for the purpose of display within the school to celebrate the work of the school.

[      ] my child to be included in the photography of school plays or sports day and outside activities such as camp or trips.

[      ] my child to be included in the videoing of school plays, sporting events and classroom or outside activities, such as camp or trips.

[      ] my child’s photograph to be taken and used in a newspaper report about an event at school. This can include items such as the annual Reception Class photo in the local newspaper.

[     ]  my child’s photograph to be taken at school events, such as sports festivals, engineering competitions etc, for publicity of the event.

[      ] I understand that the photographs or videos may be taken by a member of staff or by a designated school adult acting on behalf of the school (this could be a parent). When working with the press no surname would be given.

School’s Website

I give permission for:-

[      ]   my child’s photograph to be used in the context of a group/whole school activity.

[      ]   my child’s photograph to be used if partaking in a PE/sporting/school activity     off-site.          

[      ]   my child’s individual photograph to be used.

[      ]   my child’s/children’s voice to be used on the website.

[      ]   a video clip of my child/children involved in a group activity to be used.  

ICT and E-Safety

[      ] I have read the E-Safety Policy, which is available on the school website and agree that, when considered appropriate by the school, my child will be taught safe use of the internet.

School Lunches – Free School Meals and Pupil Premium

[      ] I have enclosed a completed form to see if my child is eligible for Free School Meals and Pupil Premium. I understand that this will be treated confidentially.

[      ] My child is already entitled to Free School Meals.

[     ] Having read the criteria, I am certain that my child will not be eligible for Free School Meals.

Donations and Gift Aid

[      ] I wish to make a £10 a year donation towards the maintenance and building work of the school, as part of being a voluntary aided school. Further information will follow.

[      ] I am a UK taxpayer and would like you to reclaim an additional 25% Gift Aid payment on my donation, at no extra cost to myself.

Name of taxpayer _____________________  Signature __________________

[      ] I do not wish to make a donation at this time.

School Milk

[      ] I give permission for my child to take part in the school milk scheme.  I understand that, if I wish them to have milk after my child has reached his/her 5^th birthday, it will be my responsibility to pay for the milk.

Pupils in Reception, year 1 and 2 only.

Fruit and Veg Scheme

[      ] I give permission for my child to take part in the Fruit and Vegetable Scheme. Pupils in Reception, year 1 and 2 only.

Please list below if your child has any allergies that we should be aware of.

_____________________________________________________________

Other

[      ] I am aware that the school’s Pupil Privacy Notice, along with other statutory polices, are available on the school website and it is my responsibility to regularly read this information in order to be aware of all procedures and statutory regulations.

Signed ________________________________  Date_______________________

Print name _________________________Relationship to child __________________________________________________________

Welcome and Response Packs

Parent Information Booklet

Welcome to St Mary’s. We are looking forward to getting to know you and your child.

Please note that many of our school policies are on our school website, including our attendance, homework and behaviour policies, along with information about how we protect personal data. There is also a school calendar (due to the Coronavirus pandemic all events currently on there have been cancelled or postponed. We hope to be able to set dates for Term 1 and Term 2 once we know the situation for school opening in September). If you are unable to access the website and require hard copies of any of the above information, please do not hesitate to contact the school office.

Please read the information in the booklet and complete the permissions form included in this pack. There are also several other essential forms that you need to complete and return to the school office.

Please do not hesitate to contact us if you require further information or help completing this booklet.

Mrs Kathy Burden

Acting Head Teacher             

*******

Schools, Local Authorities and the Department for Education need to collect information to help in planning and monitoring provision and improving outcomes.  The school’s Privacy Notice is available on the website and contains information for you regarding how your child’s data is held and managed by the school, with details of how to obtain further information should you require it.

Information Collection Form

It is essential that the school has up to date contact information for your child. The information collection section asks you to list contact details of parents or other carers that we can contact about your child, particularly if they are unwell. This needs to be listed in priority order on the form, so we know who to call first. It also asks for the details of your child’s doctor, along with dietary and medical conditions. (Please now complete the Information Collection section)

Absent Parents

We appreciate that both parents do not always live with their children and therefore their details may not be included on the data collection form. In order that we can carry out our statutory duties and inform anyone who has parental responsibility of his/her child’s progress whilst at St Mary’s, please give details of anyone not listed in the Information Collection section that has parental responsibility for your child in the Absent Parents section. (Please now complete the attached Absent Parent section ONLY if applicable)

Collection and Recording of Pupils’ Ethnic Background and Languages Spoken

All schools are required by the Department for Education (DfE) to gather information on ethnicity in schools.  The information is used to compile statistics on the school careers and experiences of children from different backgrounds, to help ensure that all children have the opportunity to fulfil their potential.  These statistics will not allow individual children to be identified publicly and the information will not be used for any other purpose.  From time to time this information will be passed to the Local Education Authority and the DfE to contribute to local and national statistics.  Information about your child’s ethnic background will be passed on to any other school to which your child transfers to save you having to be asked for it again.  You can ask to check your child’s information at any time and, if you wish, have the ethnic background changed or removed.

The school also has to collect information about the languages spoken by our pupils. We have many children in the school that are considered as having ‘English as an Additional Language’ (EAL). This is not linked to how proficient they are in English - an EAL pupil can be a complete beginner in English or fully fluent. A child’s first language is the one they were exposed to at birth and learnt first. If this was not English, they would be considered as EAL. Government funding is received to support the school’s work with EAL pupils and therefore it is important that we have accurate data. You have the choice not to provide this information if you wish.  (Please now complete the ‘Ethnic Background and Languages sections)

Home/School Communication and ParentMail®

We try very hard to keep parents regularly informed about what is going on at the school and do this through a variety of methods. Our school uses ParentMail®, which is a text and email messaging service.  More urgent messages will be sent by text and other information by email. This will go direct to your phone or computer or can be accessed through the ParentMail® app that you can download (we will send you information about how to access this once we have you set up the system). We will need to ensure that we have the correct details of any parent/carer who will need to receive communication.

Please be assured that ParentMail® is registered with the Data Protection Registrar and guarantees that all information you provide will be kept private and will not be passed on to any other organisation.

You will also receive a fortnightly school newsletter by email. This is available on the website and there are hard copies in the foyer.

Please list your contacts in priority order, as sometimes text messages are only sent to the first contact. (Please now complete the ParentMail® section)

Educational Visits

Each year your child will have the opportunity to take part in educational visits, walks etc. which means they will be taken off the school premises. Individual class letters giving details of a planned trip and requesting payment and/or parental help will be e-mailed to you prior to the educational visit or walk. The consent form gives permission for your child to be taken out of the school by teachers, support staff and parent helpers.  We will of course follow all the health and safety regulations as set out in both our Health and Safety and Educational Visits policies. (Please now tick the Educational Visits section on the Permission Form to give consent).

Food Tasting

During their time at St Mary’s, your child will have the opportunity to take part in various activities which include tasting different food types.  Individual class letters giving details of a planned food tasting activity and possibly requesting a contribution towards costs/donations of food etc., and/or parental help, will be e-mailed to you prior to the activity taking place.

Please ensure that you list any dietary requirements/allergic reactions that should be taken into consideration (where indicated) and keep the school informed of any changes to this information.   

We will of course follow all the health and safety regulations regarding the preparation / sharing of food etc. (Please now tick the Food Tasting section on the Permission Form to give consent).

Permission of Photography and Videoing

Schools are in a very difficult position in that we have to balance protecting our children whilst at the same time as being realistic in that many of the events and occasions are milestones in a child’s life and are moments that family and indeed schools may wish to keep.  In considering this balance we have to accept that there is always a risk that an individual may have an ulterior motive for taking a photograph or video, or may have an inappropriate thought when doing so.  Only the individual concerned can be held responsible for this.  As a school our responsibility is to reduce the chance of that risk materialising, and to that end we are making the following recommendations:-

• One person, designated by the school prior to the event, to carry out the videoing of major school events, such as the Christmas Play, School Camp. This will enable the school to have sight of what has been captured.
• Teachers, or persons designated by the school, to carry out photography during class activities, assemblies or trips, for the purpose of display within the school to celebrate work undertaken. These photographs are taken using school equipment.
• Photographs taken for use in a newspaper report to be vetted and approved by the school prior to publication, and no surnames or addresses supplied.
• Parents will be asked not to bring/use cameras or video recorders, (including phone cameras) at school events where ‘official’ photography is provided. (It causes a disturbance if nothing else)
• Parents to consult a member of staff before using a camera or video camera at any school event.

We would add that if any parent refuses permission for their child to be photographed or videoed (Recommendations 1-3) then this will be respected and the school would need to decide whether or not to video the event at all, or to exclude the child from the video/photo. (Please now tick the Photography and Videoing section on the Permission Form to give consent).

School Website

The school’s website is the main way that you can access school information at any time.  The site has a range of information related to the school and the many activities and events that go on.  It also contains copies of newsletters, termly curriculum overviews, policies and any other information felt to be relevant, including that produced by the Friends of St Mary’s. 

One of the key elements related to a website is the use of photographs.  Clearly the site will contain photographs related to the building and the grounds but if we are to show the many activities and celebrations that go on within a school, such photographs would involve pupils.

As you are aware the school has already sought your consent for the use of photographs used for display purposes within school or in the newspapers however, we need to seek consent if we are able to use any pictures on the website.  (No names would be linked with any photographs; forenames would only be used if there was a piece of work displayed on the site).  It may also be possible to make use of videos and so consent for this has also been incorporated into the Permissions Form.

(Please now tick the School Website section on the Permission Form to give consent).

ICT and E-Safety

The school’s ICT and E-Safety Policy is available on our website.  As part of the pupils’ development in ICT we are required to make them aware of the internet and its uses, including e-mail. However, as you know, the use of the internet can bring all manner of information to the attention of the pupil.  Everything possible is carried out to prevent access to any unsuitable material i.e. implementation of the policy, use of a Local Authority backed filtering system and pre-visited sites by teachers, but we cannot give you a 100% guarantee. With all activities there are risks, but in weighing up the risk element it is minimal and obviously the risk is greater the older the pupils get.

(Please now tick the E-Safety section on the Permission Form to give consent).

School Lunches and Pupil Premium

There are two different reasons for free school meals – those available to children in Reception, Year 1 and Year 2 (known as Universal Infant Free School Meals) and those across all years groups and are giving according a family’s individual financial circumstances (referred to as Free School Meals/Pupil Premium).

Children can choose between having a cooked dinner and bringing their own packed lunch- they simply tell the teacher what they are having that day when the register is taken. A copy of the menu will be sent to you and is available on the website. (Currently we are only able to offer a packed lunch service due to the Coronavirus Pandemic, although this may change by September).

Under the Government’s Universal Infant Free School Meals scheme, all pupils in Reception, Year 1 and Year 2 are entitled to a free school meal. Children in KS2 can have a school meal at a cost of £2.30 per day, unless you are a low income family, in which case your child may be entitled to a free meal under the Free School Meals scheme.

Who qualifies for free school meals?

Free school meals can only be awarded if you or your partner are claiming either;

• Child Tax Credit, provided you are not entitled to Working Tax Credit and have an annual income (as assessed by HM Revenue & Customs) that does not exceed £16,190
• Income Support
• Income-based Jobseeker’s Allowance
• Income-related Employment and Support Allowance
• Support under Part VI of the Immigration and Asylum Act 1999
• The Guaranteed element of Pension Credit
• Working Tax Credit run on – paid for four weeks after you stop qualifying for Working Tax Credit
• Universal Credit – provided you have an annual net earned income of no more than £7,400, as assessed by earnings from up to three of your most recent assessment periods, and your monthly average income over three assessment periods should be no more than £616.67.

If the criteria above applies to you, it is important that you apply to see if you are eligible under the Free School Meal Scheme. This applies even if your child is in KS1 and entitled to the Universal Infant Free School Meals, as it will automatically follow them through the school and will also bring additional funding through the Pupil Premium Grant to the school.

What is Pupil Premium?

Pupil Premium is extra money paid directly to schools for each child who is eligible for free school meals due to the household being on a low income from Reception upwards. It is used to support your child’s education. This can mean academic support, financial help such as with school trips, music lessons and after-school clubs and other ways in which we can support your child. This will be carried out in a confidential manner, so that your child would not be identifiable to other students or parents.

You can check if you are eligible by completing the enclosed form or applying through:-

http://www.southglos.gov.uk/advice-and-benefits/benefits/free-school-meals/

(Please now tick the relevant section on the form to indicate whether you have enclosed the Free School Meals application).

Donations and Gift Aid

As a ’voluntary-aided’ school, the school is responsible for maintaining and improving the building and grounds. Due to very good financial management the school has been able to subsidise all the above largely from its budget; however this will not necessarily be the case in the near future due to current funding issues and increased costs.  Maintenance costs will also rise as the school becomes older.

As a voluntary aided school the Governors, who act on your behalf, are required to pay 10% of any building costs or maintenance.  The only way this can be provided is through donations from you as parents who have opted to send your child to a VA school.  Since opening the school has already expanded and developed in order to continue to provide an education of the highest standard.  With the contributions Governors have collected from parents, we have:

• had an administration extension to enable others areas to be used for teaching  - cost £100,000
• An additional classroom built at a cost of £162,000
• Playground equipment cost £30,000
• Perimeter Fencing at a cost of £25,000
• Stained glass windows
• Contribution towards outdoor play equipment
• ICT Suite / food room £150,000
• Outdoor classroom
• Cark park gates and other security measures
• Work on our pond area
• A new trim trail surface to allow playing on the outdoor equipment whatever the weather - £26,000
• Ordered new outdoor play equipment to be installed in the summer holidays.

We ask that parents make a contribution of £10 per year per child to support the Governors responsibility to maintain the building and grounds.  This is a voluntary contribution and it will not be detrimental to your child if you do not contribute. This donation can be made through our online facility or if you are unable to pay by this method, you can contribute by cash or cheque (made payable to St Mary’s School Governors’ Fund).  If you are a tax payer we may also be able to claim an additional 25% on your donation, so please tick the Gift Aid box. This will be collected in the Autumn Term.

Governors recognise that not all families are in the same financial position and that in some situations contributing even this small amount may be difficult.  If this is the case then please feel free to donate an amount that you feel is affordable. No amount is too small. If you feel able to contribute more than the set amount then please feel free to do so.   

The philosophy behind keeping a donation small is that it should be within most people’s range to contribute and as all children benefit from the education provided at St Mary’s, then the cost should be evenly spread.  (Please now tick the relevant section on the Permission Form to give details on donations and Gift Aid)

School Milk (Pupils in Reception, year 1 and 2 only)

Your child is eligible for free school milk until his/her 5^th birthday. Milk is given to your child each day, usually in the afternoon. Once your child turns five, you have the option of then purchasing milk for your child using the School Milk Service.

Prior to their 5^th birthday School Milk Services will contact you by letter, via the school, informing you of the costs involved and how to pay accordingly. If your child’s 5^th birthday is in September or early October 2020, the necessary information required to purchase milk for your child will be given to you during July. This will then enable you to process the paperwork accordingly and your child to have milk as soon as they start school. (Please now tick the School Milk section on the Permission Form to give consent for school milk)

Fruit and Vegetables Scheme (Pupils in Reception, year 1 and 2 only)

Under the Government’s School Fruit and Vegetable Scheme, each child aged four to six in LEA-maintained schools will be entitled to receive a free piece of fruit or vegetable each school day.  The fruit and vegetables will be fresh and of good quality. Scientists agree that everybody, including children, can reduce their risk of heart disease and cancer by eating at least five portions of fruit and vegetables every day.  On average, children in the UK eat only two/ three portions a day.

The scheme is voluntary, and although there is no obligation for your child to take part, we hope you will share our belief that it has many benefits.  It is a great way to help us teach your child/children the benefits of healthy eating.

 It is essential that you inform us of any allergies your child may have so that we can ensure they are not given anything that might harm them. There are opportunities for KS2 pupils to also have fruit, so allergies should also be given for them too. (Please now tick the Fruit and Vegetables section on the Permission Form to give consent, indicating any allergies

Home-School Agreement

At St Mary’s we have a duty and desire to provide your child with a ‘Quality Education’, but a child’s education starts in the home and is continued as a partnership between home, school and parish.

So that this partnership will give every child the best possible chance of success, we feel the partners should be clear about what each can reasonably expect of the others. This is hopefully what this document does.

We ask that you and your child read this document together, discuss each responsibility individually in order to ensure understanding, and then sign at the appropriate places. In the case of pupils in Reception Class, we will allow parents to sign of their behalf if necessary.(Please now sign the Home-School Agreement)

Other information

Attendance

Good attendance is vital for your child to access every learning opportunity possible in order to reach their full potential. Our school has a current aspirational target of 97.3%. We celebrate pupils with 100% attendance at regular points in the year.

The school day starts promptly at 8.55am and finishes at 3.30pm. Punctuality and attendance is monitored weekly and we work with parents to ensure every child is in school on-time and ready to learn. There are currently staggered start and finish times during to social distancing measures during the Coronavirus Pandemic – we are unsure whether this will continue in September.

It is vital that anyone experiencing CoVid 19 symptoms do not attend school and are tested at the earliest opportunity. Further details about the pandemic and how we are dealing with this are available on our website.

If your child is unwell please notify the school office by calling 01454 866390 or emailing admin@stmarysbs.org.uk by 9.30am. In the case of sickness or diarrhoea, pupils are not expected to return to school for 48 hours after their last episode.

Holidays in term-time are not permitted and therefore will not be authorised. Parents taking their children out for a holiday may be subject to a fine as issued by South Gloucestershire Council in the form of a penalty notice.

Where possible we ask that all appointments, including medical, are booked out of school hours. In line with our Attendance Policy, proof of appointment is requested.

Please notify the school of any planned absences by completing a ‘Notification of Absence’ form available from the school office.

What constitutes good attendance?

In order for a child’s attendance to be deemed good it must be 96% or above:

• 100% -98% Excellent Attendance
• 9% - 96% Expected Attendance
• 9% - 90% Risk of underachievement
• 9% - 85% Serious risk of underachievement
• Below 85% Extreme risk of underachievement

SEND – Special Educational Needs and Disabilities

St Mary’s is an inclusive school where pupils, regardless of their needs and abilities, are encouraged to reach their full potential. Kathy Burden, our acting Head Teacher, is also the school SENCO, and works with both pupils and parents with special needs to find the best way of supporting them. There are pupils in our school that have a range of needs including physical, speech and language, behavioural, Autistic and Dyslexic. Please make an appointment if you wish to discuss your child.

Parent Pay

In order to make payments to the school as easy as possible for both parents and the school, most payments can be paid online through ParentMail®, which we use to send texts and emails. Payments for school dinners, trips, breakfast club, music tuition, etc. can all be paid this way, although we will still ask for cash or cheques for charity or sponsored events and other instances where small payments are expected that are not payable to the school. You will be able to pay through debit card, credit card, PayPal or PayCash on ParentMail. Further details will be sent once you are set up on the ParentMail® system.

School Values

The school follows the Jesuit Values, as they accurately reflect the ethos in our school. There is a focus on two values every term and these are learnt through class work, assemblies and the different Masses that take place (class Masses and whole school Masses). We actively encourage parents to support our work in this area.

Parent Link

As a school we recognise that children’s well-being is as important as academic success, with all staff wanting to look after the welfare of the whole child. Mrs Jo Creese is our Parent-Link Worker and she works with both pupils and parents to support them through any bumps in their journey through school. There is pupil mentoring for when a little extra support is required, especially through any difficulties or events and there are drop-in sessions twice a week for parents to come in for advice, guidance or simply a sympathetic ear. Appointments can be made through by calling or emailing the school office. (Appointments during the Coronavirus Pandemic will be by telephone).

School Governors

Our school governors are an essential part of the leadership of the school. They are made up of foundation governors (parents and members of the community), parent governors, staff and local authority. The governing body is responsible for working with the school to ensure that it delivers a good quality education.  Their responsibilities include setting the school's aims and policies, standards for pupils' behaviour and discipline, overseeing the financial performance of the school, appointing staff and ensuring the school premises are welcoming and safe.

FOSM (Friends of St Mary’s)

FOSM is a parent-led voluntary group, who support the school through many different events and fundraising activities. These include Christmas and summer fayres, ‘Sponsored Bounce’, ‘Taste of the Nations’ family event and regular school discos.  All monies raised are fed back into the school and are used to subsidise trips, books for the library, educational workshops, provide transport for religious trips and purchases of equipment such as iPads, outdoor equipment and much more. The school is very grateful for the work that FOSM does and encourages all families to actively support their events. (Fundraising events may differ during the Coronavirus Pandemic due to social distancing measures.)

School Clubs

There are a variety of clubs running at St Mary’s. Some run in the school day, such as Chaplaincy, School Council, Bike-It and Eco-Council and many are open to pupils from every year group. There are also clubs that run after school that normally come with a small charge. These can change every year and are often for specific year groups – this year we have offered sewing, cooking, multi-sports, homework, football and rugby, netball, gymnastics and choir. (The running of clubs will differ during the Coronavirus Pandemic due to social distancing measures).

Sport

St Mary’s offer a wide range of sporting activities, both in the school day and after. PE is an essential part of the curriculum and there are regular opportunities for different year groups to take part in different events and competitions with other Catholic and local schools. We also take part in the National School Games events. PE kits should be kept in school every day. If your child does not have their PE kit in school they will be unable to take part in PE lessons. (The events organised will differ during the Coronavirus Pandemic. Current guidance is that pupils should not be changing into PE kits to do physical activity. However all pupils should have a PE kit available for when this guidance changes).

Breakfast Club

St Mary’s run a Breakfast Club between 8.00 and 8.55am every day in term-time. This is a value for money club, which is run by several teaching assistants in the school. Pupils get to enjoy a healthy breakfast and join in activities and socialise with their friends and other pupils. This is a popular club and there is often a waiting list – for availability and further information please contact maria.power@stmarysbs.org.uk.

OOSC – Out of School Club

OOSC run a successful club after school (3.30-6.00pm) in the adjoined St Joseph’s Centre during term-time.  Having received an OFSTED ‘outstanding’ judgement at their last inspection, this facility is in high demand and there is often a waiting list. For further details, please go to www.OOSC.co.uk.

Parent Helpers

The school welcomes parents/grandparents to help in the school. This could be changing word boxes, listening to children read, changing books or helping with classroom and ‘Forest Friday’ activities. We also ask for volunteers for school trips and activities. All volunteers in the classroom will need to have a Disclosure and Barring Service check (DBS) before they can help, which the school can arrange. Even an hour a week is appreciated. Please tell the class teacher or the office in September if you would like to help. (We are not currently having volunteers into school during the Coronavirus Pandemic but look forward to welcoming anyone interested when the guidance changes.)

Water Bottles

We encourage the children to drink plenty of water during the school day as we find this helps to keep them alert and hydrated. We have found that the children need to drink water on a regular basis and not just at break times. To help with this we encourage the children to bring a bottle of water with them each day which they can keep in their classroom and use throughout the day.

The school has a stock of clear plastic bottles at a cost of £1 from the school office or you child can bring their own. Please ensure that your child’s name is clearly marked on the side of the water bottle. We ask that you fill the bottle with water only, as flavoured and fizzy drinks are not allowed. (During the Coronavirus Pandemic, we are asking that two bottles of water are sent in so refills are not needed.)

Snacks

Pupils are able to bring in a small healthy snack for morning break. This could be items such as fruit, a healthy cereal bar etc. Please no crisps, sandwiches, chocolate or other high in sugar snacks. Please be aware of the size of the snack – pupils are often struggling to eat their lunch due to the size of their lunchtime snack.

And most importantly……

We are a nut-free school, due to children with allergies. Pupils will not be allowed to eat any nut products on the premises.

Parking

Please be aware that there are parking restrictions around some areas of the school premises. We encourage parents to walk to school where possible. If driving, please allow plenty of time in which to find a suitable parking place in order not to risk the safety of our pupils and others in the school community. We also do not wish to upset our neighbours with poor parking or people turning around in their driveways. Thank you for your co-operation.

Uniform

All the items below are available to purchase direct from our uniform supplier “Initially Yours” with the exception of the items marked *.  These items can be purchased from any retail shop. There is an ‘Initially Yours’ leaflet enclosed in this pack.

WINTER

Jade sweatshirt/cardigan with school logo                                       

Navy school polo shirt with school logo                                           

Grey skirt/tunic *                                                       

Grey trousers/shorts (not black) *                                             

Black shoes *                                                             

Optional:  Fleece / Waterproof Jacket

SUMMER

Girls

Yellow gingham/checked dresses *

Jade sweatshirt/cardigan with school logo

Boys

Grey shorts *

Navy school polo shirt with school logo

RECEPTION CLASS ONLY

Waterproof jacket and trousers (for Forest Fridays)

PE KIT

Jade t-shirt with school logo

Navy shorts (plain navy track suit bottoms, with no logos, can be worn in the winter)*

Black trainers *

PE Bag

Hooded PE sweatshirt with school logo (optional)

So as to protect all books transported from school to home, we ask parents to purchase a school book bag. For children in KS2 there is now a school rucksack that is available too.

Term Dates – 2019/2020

                     Start                                        Finish

Term 1              Tuesday 1^st Sept 20                Friday 23^rd October 20

Term 2             Monday 2^nd Nov 20                Friday 18^th December 20

Term 3             Monday 4^th January 21          Friday 12^th February 21

Term 4             Monday 22^nd Feb 21               Thursday 1^st April 21

Term 5             Monday 19^th April 21               Friday 28^th May 21

Term 6             Monday 7^th June 21                Wednesday 21^st July 21

All schools have five INSET days per year for staff training, where pupils do not attend school. The INSET days we have set so far are:-

Tuesday 1^st September 2020

Friday 23^rd October 2020

You will be notified of the other dates in due course.

We look forward to receiving your completed documents as soon as possible. Please contact us if you require any further information.

Response Pack

Information Collection

Child’s Surname:                 _________________________________________

Legal Surname:(if different) ________________________________________

Forename:                             _________________________________________

Middle Name:                       _________________________________________

Preferred Name:                   _________________________________________

Gender:                                   _________________    Date of Birth:_______________

Address:                                  ____________________________________________

                                                 ______________ Postcode______________________

Contact Details

Please give details of all persons who parental responsibility  and to anyone else you wish to be contacted in an emergency. Place them in the order that you wish them to be contacted in an emergency.

Absent Parents

If not included in the contact details, please give information of any person/s below who have parental responsibility for your child and do not live with you. This information is required so that we can carry out our statutory duties and inform everyone with parental responsibility of his/her child’s progress at St Mary’s.

Name:                                     __________________________________________________

Address:                                 __________________________________________________

                                                Postcode         ______________________________________

Email:                                      ____________________________________________

Contact Numbers:                  ____________________________________________

Other information:

Religion:                                  __________________________________________________

Dietary Needs/Allergies:     __________________________________________________

Medical Practice                   __________________________________________________

Contact No:                            ________________________________________

Medical Notes:                      __________________________________________________

SEN/ Additional Needs (please include previous or existing SEN needs):   ________________________________________________________________

Ethinicity (Please study the list below and tick one box only)

White                    [  ]   British                                           [  ]  Irish                                               [  ]  Traveller of Irish Heritage             [  ] Gypsy/Roma      [  ]  Any other White background

Mixed                    [  ]   White and Black Caribbean    [  ]   White and Black African       [  ]   White and Asian                            [  ]   Any other mixed background

Asian/Asian British         [  ]   Indian                             [  ]   Pakistani                                    [  ]   Bangladeshi                                   [  ]   Any other Asian background

Black or Black British    [  ]   Caribbean                     [  ]   African                                        [  ]   Any other Black background

Other                                 [   ]   Chinese                         [  ]   Any other ethnic background

[   ]   I do not wish an ethnic background category to be recorded

Language(s) spoken by your child

At St Mary’s school we welcome families from many different places around the world.  In order to support your child at school it would help us to know what languages are spoken by the family at home.

Language most commonly spoken at home                                                             

Language your child heard spoken and learnt first                                                   

English as an Additional Language status depends on which language was learnt first and is not a judgement on a child’s fluency in English.

[       ]    I do not wish to wish to have my child’s language (s) recorded.

ParentMail (we appreciate you have already given us the information but need it with your child’s records)

I give permission for my email address and mobile number to be registered with ParentMail.

Parent/Carer Details

Primary contact : Yes/No *

Primary contact : Yes/No*

* Primary Contact (Emails are sent to all contacts; however text messages will normally only go to the primary contact)

Permission Slip

Please tick in the box to give consent for the time your child is at St Mary’s:-

Educational Visits

[      ]   I give permission for my child to take part in any educational trips or walks planned.

Food Tasting

[    ] I give permission for my child to take part in any food tasting activities planned.

[      ] I have listed below any dietary requirements/allergic reactions that should be taken into consideration and I will keep the school informed of any changes to this information.

Photography and Videoing

I give permission for:-

[      ] my child’s photograph to be taken during class activities, assemblies and trips for the purpose of display within the school to celebrate the work of the school.

[      ] my child to be included in the photography of school plays or sports day and outside activities such as camp or trips.

[      ] my child to be included in the videoing of school plays, sporting events and classroom or outside activities, such as camp or trips.

[      ] my child’s photograph to be taken and used in a newspaper report about an event at school. This can include items such as the annual Reception Class photo in the local newspaper.

[     ]  my child’s photograph to be taken at school events, such as sports festivals, engineering competitions etc, for publicity of the event.

[      ] I understand that the photographs or videos may be taken by a member of staff or by a designated school adult acting on behalf of the school (this could be a parent). When working with the press no surname would be given.

School’s Website

I give permission for:-

[      ]   my child’s photograph to be used in the context of a group/whole school activity.

[      ]   my child’s photograph to be used if partaking in a PE/sporting/school activity     off-site.          

[      ]   my child’s individual photograph to be used.

[      ]   my child’s/children’s voice to be used on the website.

[      ]   a video clip of my child/children involved in a group activity to be used.  

ICT and E-Safety

[      ] I have read the E-Safety Policy, which is available on the school website and agree that, when considered appropriate by the school, my child will be taught safe use of the internet.

School Lunches – Free School Meals and Pupil Premium

[      ] I have enclosed a completed form to see if my child is eligible for Free School Meals and Pupil Premium. I understand that this will be treated confidentially.

[      ] My child is already entitled to Free School Meals.

[     ] Having read the criteria, I am certain that my child will not be eligible for Free School Meals.

Donations and Gift Aid

[      ] I wish to make a £10 a year donation towards the maintenance and building work of the school, as part of being a voluntary aided school. Further information will follow.

[      ] I am a UK taxpayer and would like you to reclaim an additional 25% Gift Aid payment on my donation, at no extra cost to myself.

Name of taxpayer _____________________  Signature __________________

[      ] I do not wish to make a donation at this time.

School Milk

[      ] I give permission for my child to take part in the school milk scheme.  I understand that, if I wish them to have milk after my child has reached his/her 5^th birthday, it will be my responsibility to pay for the milk.

Pupils in Reception, year 1 and 2 only.

Fruit and Veg Scheme

[      ] I give permission for my child to take part in the Fruit and Vegetable Scheme. Pupils in Reception, year 1 and 2 only.

Please list below if your child has any allergies that we should be aware of.

_____________________________________________________________

Other

[      ] I am aware that the school’s Pupil Privacy Notice, along with other statutory polices, are available on the school website and it is my responsibility to regularly read this information in order to be aware of all procedures and statutory regulations.

Signed ________________________________  Date_______________________

Print name _________________________Relationship to child __________________________________________________________