New Pupil Information Booklet

Please find below information from our New Pupil Information Pack, which you can translate into your home language using the Google Translate button above.

Welcome to St Mary’s. We are looking forward to getting to know you and your child.

Please note that many of our school policies are on our school website, including our attendance, homework and behaviour policies and information about how we protect personal data. There is also a school calendar. If you are unable to access the website and require hard copies of any of the above information, please do not hesitate to contact the school office.

Please read the information in the booklet and complete the permissions form included in this pack. There are also several other forms that it is essential that you complete and return to the school office.

Please do not hesitate to contact us if you require further information or help completing this booklet.


Mrs Kathy Burden

Acting Head Teacher            

Schools, Local Authorities and the Department for Education need to collect information to help in planning and monitoring provision and improving outcomes.  The school’s Privacy Notice is available on the website and contains information for you regarding how your child’s data is held and managed by the school, with details of how to obtain further information should you require it.

Information Collection Form

It is essential that the school has up to date contact information for your child. The information collection section asks you to list contact details of parents or other carers that we can contact about your child, particularly if they are unwell. This needs to be listed in priority order on the form, so we know who to call first. It also asks for the details of your child’s doctor, along with dietary and medical conditions. (Please now complete the Information Collection section)

Absent Parents

We appreciate that both parents do not always live with their children and therefore their details may not be included on the data collection form. In order that we can carry out our statutory duties and inform anyone who has parental responsibility of his/her child’s progress whilst at St Mary’s, please give details of anyone not listed in the Information Collection section that has parental responsibility for your child, in the Absent Parents section. (Please now complete the attached Absent Parent section ONLY if applicable)

Collection and Recording of Pupils’ Ethnic Background and Languages Spoken

All schools are required by the Department for Education (DfE) to gather information on ethnicity in schools.  The information is used to compile statistics on the school careers and experiences of children from different backgrounds, to help ensure that all children have the opportunity to fulfil their potential.  These statistics will not allow individual children to be identified publicly and the information will not be used for any other purpose.  From time to time this information will be passed to the Local Education Authority and the DfE to contribute to local and national statistics.  Information about your child’s ethnic background will be passed on to any other school to which your child transfers to save you having to be asked for it again.  You can ask to check your child’s information at any time and, if you wish, have the ethnic background changed or removed.

The school also has to collect information about the languages spoken by our pupils. We have many children in the school that are considered as having ‘English as an Additional Language’ (EAL). This is not linked to how proficient they are in English - an EAL pupil can be a complete beginner in English or fully fluent. A child’s first language is the one they were exposed to at birth and learnt first. If this was not English, they would be considered as EAL. Government funding is received to support the school’s work with EAL pupils and therefore it is important that we have accurate data. You have the choice not to provide this information if you wish.  (Please now complete the ‘Ethnic Background and Languages sections)

Home/School Communication and ParentMail®

We try very hard to keep parents regularly informed about what is going on at the school and do this through a variety of methods. Our school uses ParentMail®, which is a text and email messaging service.  More urgent messages will be sent by text and other information by email. This will go direct to your phone or computer or can be accessed through the ParentMail® app that you can download (we will send you information about how to access this once we have you set up the system). We will need to ensure that we have the correct details of any parent/carer who will we need to receive any communication.

Please be assured that ParentMail® is registered with the Data Protection Registrar and guarantees that all information you provide will be kept private and will not be passed on to any other organisation.

You will also receive a fortnightly school newsletter by email. This is available on the website and there are hard copies in the foyer.

Please list your contacts in priority order, as sometimes text messages are only sent to the first contact. (Please now complete the ParentMail® section)

Educational Visits

Each year your child will have the opportunity to take part in educational visits, walks etc. which means they will be taken off the school premises. Individual class letters giving details of a planned trip and requesting payment and/or parental help will be e-mailed to you prior to the educational visit or walk. The consent form gives permission for your child to be taken out of the school by teachers, support staff and parent helpers.  We will of course follow all the health and safety regulations as set out in both our Health and Safety and Educational Visits policies. (Please now tick the Educational Visits section on the Permission Form to give consent).

Food Tasting

During their time at St Mary’s, your child will have the opportunity to take part in various activities which include tasting different food types.  Individual class letters giving details of a planned food tasting activity and possibly requesting a contribution towards costs/donations of food etc., and/or parental help, will be e-mailed to you prior to the activity taking place.

Please ensure that you list any dietary requirements/allergic reactions that should be taken into consideration (where indicated) and keep the school informed of any changes to this information.   

We will of course follow all the health and safety regulations regarding the preparation / sharing of food etc. (Please now tick the Food Tasting section on the Permission Form to give consent).

Permission of Photography and Videoing

Schools are in a very difficult position in that we have to balance protecting our children, at the same time as being realistic in that many of the events and occasions are milestones in a child’s life and moments that family and indeed schools wish to keep.  In considering this balance we have to accept that there is always a risk that an individual may have an ulterior motive for taking a photograph or video, or may have an inappropriate thought when doing so.  Only the individual concerned can be held responsible for this.  As a school our responsibility is to reduce the chance of that risk materialising, and to that end we are  making the following recommendations:-

  • One person, designated by the school prior to the event, to carry out the videoing of major school events, such as the Christmas Play, School Camp. This will enable the school to have sight of what has been captured.
  • Teachers, or persons designated by the school, to carry out photography during class activities, assemblies or trips, for the purpose of display within the school to celebrate work undertaken. These photographs are taken using school equipment.
  • Photographs taken for use in a newspaper report to be vetted and approved by the school prior to publication, and no surnames or addresses supplied.
  • Parents will be asked not to bring/use cameras or video recorders, (including phone cameras) at school events where ‘official’ photography is provided. (It causes a disturbance if nothing else)
  • Parents to consult a member of staff before using a camera or video camera, at any school event.

We would add that if any parent refuses permission for their child to be photographed or videoed (Recommendations 1-3) then this will be respected and the school would need to decide whether or not to video the event at all, or to exclude the child from the video/photo. (Please now tick the Photography and Videoing section on the Permission Form to give consent).

School Website

The school’s website is the main way that you can access school information at any time.  The site has a range of information related to the school and the many activities and events that go on.  It also contains copies of newsletters, termly curriculum overviews, policies and any other information felt to be relevant, including that produced by the Friends of St Mary’s. 

One of the key elements related to a website is the use of photographs.  Clearly the site will contain photographs related to the building and the grounds but if we are to show the many activities and celebrations that go on within a school, such photographs would involve pupils.

As you are aware the school has already sought your consent for the use of photographs used for display purposes within school or in the newspapers however, we need to seek consent if we are able to use any pictures on the website.  (No names would be linked with any photographs; forenames would only be used if there was a piece of work displayed on the site).  It may also be possible to make use of videos and so consent for this has also been incorporated into the Permissions Form.

(Please now tick the School Website section on the Permission Form to give consent).

ICT and E-Safety

The school’s ICT and E-Safety Policy is available on our website.  As part of the pupils’ development in ICT we are required to make them aware of the internet and its uses, including e-mail. However, as you know, the use of the internet can bring all manner of information to the attention of the pupil.  Everything possible is carried out to prevent access to any unsuitable material i.e. implementation of the policy, use of a Local Authority backed filtering system and pre-visited sites by teachers, but we cannot give you a 100% guarantee. With all activities there are risks, but in weighing up the risk element it is minimal and obviously the risk is greater the older the pupils get.

(Please now tick the E-Safety section on the Permission Form to give consent).

School Lunches and Pupil Premium

Children can choose between having a cooked dinner and bringing their own packed lunch- they simply tell the teacher what they are having that day when the register is taken.

Under the Government’s Universal Infant Free School Meals scheme, all pupils in Reception, Year 1 and Year 2 are entitled to a free school meal. Children in KS2 can have a school meal at a cost of £2.30 per day, unless you are a low income family, in which case your child may be entitled to a free meal under the Free School Meals scheme.

Who qualifies for free school meals?

Free school meals can only be awarded if you or your partner are claiming either;

  • Child Tax Credit, provided you are not entitled to Working Tax Credit and have an annual income (as assessed by HM Revenue & Customs) that does not exceed £16,190
  • Income Support
  • Income-basedJobseeker’s Allowance
  • Income-relatedEmployment and Support Allowance
  • Support under Part VI of the Immigration and Asylum Act 1999
  • The Guaranteedelement of Pension Credit
  • Working Tax Credit run on – paid for four weeks after you stop qualifying for Working Tax Credit
  • Universal Credit - In England, if you apply on or after 1 April 2018 your household income must be less than £7400 a year (after tax and not including any benefits you get). If your child is currently eligible for free school meals, they’ll remain eligible until they finish the phase of schooling (primary or secondary) they’re in on 31 March 2022.

If the criteria above applies to you, it is important that you apply to see if you are eligible under the Free School Meal Scheme. This applies even if your child is in KS1 and entitled to the Universal Infant Free School Meals, as it will automatically follow them through the school. The other benefit from being eligible for free school meals pupils, is that the school can claim the Pupil Premium Grant.

What is Pupil Premium?

Pupil Premium is extra money paid directly to schools for each child who is eligible for free school meals due to the household being on a low income. It is used to support your child’s education. This can mean academic support, financial help such as free school trips and after-school clubs and other ways in which we can support your child. This will be carried out in a confidential manner, so that your child would not be identifiable to other students or parents.

You can check if you are eligible by completing the enclosed form or applying through:-

(Please now tick the relevant section on the permission form to indicate whether you have enclosed the Free School Meals application).

Donations and Gift Aid

As a ’voluntary-aided’ school, the school is responsible for maintaining and improving the building and grounds. Due to very good financial management the school has been able to subsidise all the above largely from its budget; however this will not necessarily be the case in the near future.  Maintenance costs will also rise as the school becomes older.

As a voluntary aided school the Governors, who act on your behalf, are required to pay 10% of any building costs or maintenance.  The only way this can be provided is through donations from you as parents who have opted to send your child to a VA school.  Since opening the school has already expanded and developed in order to continue to provide an education of the highest standard.  It has:

  • had an administration extension to enable others areas to be used for teaching  - cost £100,000
  • An additional classroom built at a cost of £162,000
  • Playground equipment cost £30,000
  • Perimeter Fencing at a cost of £25,000
  • Stained glass windows
  • Contribution towards outdoor play equipment
  • ICT Suite / food room £150,000
  • Outdoor classroom
  • Cark park gates and other security measures
  • Work on our pond area
  • A new trim trail surface to allow playing on the outdoor equipment whatever the weather - £26,000

We ask that parents make a contribution of £9 per annum per child to support the Governors responsibility to maintain the building and grounds.  This is a voluntary contribution and it will not be detrimental to your child if you do not contribute. This donation can be made through our online facility or if you are unable to pay by this method, you can contribute by cash or cheque (made payable to St Mary’s School Governors’ Fund).  If you are a tax payer we may also be able to claim an additional 25% on your donation, so please tick the Gift Aid box. This will be collected in the Autumn Term.

Governors recognise that not all families are in the same financial position and that in some situations contributing even this small amount may be difficult.  If this is the case then please feel free to donate an amount that you feel is affordable. No amount is too small. If you feel able to contribute more than the set amount then please feel free to do so.   

The philosophy behind keeping a donation small is that it should be within most people’s range to contribute and as all children benefit from the education provided at St Mary’s, then the cost should be evenly spread.  (Please now tick the relevant section on the Permission Form to give details on donations and Gift Aid)

School Milk (Pupils in Reception, year 1 and 2 only)

Your child is eligible for free school milk until his/her 5th birthday. Milk is given to your child each day, usually in the afternoon. Once your child turns five, you have the option of then purchasing milk for your child using the School Milk Service.

Prior to their 5th birthday School Milk Services will contact you by letter, via the school, informing you of the costs involved and how to pay accordingly. If your child’s 5th birthday is in September or early October 2019, the necessary information required to purchase milk for your child will be given to you during July. This will then enable you to process the paperwork accordingly and your child to have milk as soon as they start school. (Please now tick the School Milk section on the Permission Form to give consent for school milk)

Fruit and Vegetables Scheme (Pupils in Reception, year 1 and 2 only)

Under the Government’s School Fruit and Vegetable Scheme, each child aged four to six in LEA-maintained schools will be entitled to receive a free piece of fruit or vegetable each school day.  The fruit and vegetables will be fresh and of good quality. Scientists agree that everybody, including children, can reduce their risk of heart disease and cancer by eating at least five portions of fruit and vegetables every day.  On average, children in the UK eat only two/ three portions a day.

The scheme is voluntary, and although there is no obligation for your child to take part, we hope you will share our belief that it has many benefits.  It is a great way to help us teach your child/children the benefits of healthy eating.

 It is essential that you inform us of any allergies your child may have so that we can ensure they are not given anything that might harm them. There are opportunities for KS2 pupils to also have fruit, so allergies should also be given for them too. (Please now tick the Fruit and Vegetables section on the Permission Form to give consent, indicating any allergies).

Home-School Agreement

At St Mary’s we have a duty and desire to provide your child with a ‘Quality Education’, but a child’s education starts in the home and is continued as a partnership between home, school and parish.

So that this partnership will give every child the best possible chance of success, we feel the partners should be clear about what each can reasonably expect of the others. This is hopefully what this document does.

We ask that you and your child read this document together, discuss each responsibility individually in order to ensure understanding, and then sign at the appropriate places. In the case of pupils in Reception Class, we will allow parents to sign of their behalf if necessary.(Please now sign the Home-School Agreement)

Other information

Term Dates – 2019/2020

Term 1             Monday 2nd Sept 19                Friday 25th October 19

Term 2             Monday 4th Nov 19                  Friday 20th December 19 *

Term 3             Monday 6th January 20           Friday 14th February 20

Term 4             Monday 24th Feb 20                Friday 3rd April 20

Term 5             Monday 20th April 20               Friday 22nd May 20

Term 6             Monday 1st June 20                Monday 20th July 20 *

*Early Finish on Friday 20th December and Friday 17th July)

Inset Dates:

Monday 2nd September 2019                          Friday 25th October 2019

Monday 24th February 2020 (provisional)       Friday 19th June 2020

Monday 20th July 2020


Good attendance is vital for your child to access every learning opportunity possible in order to reach their full potential. Our school has a current aspirational target of 97.3%. We celebrate pupils with 100% attendance at regular points in the year.

The school day starts promptly at 8.55am and finishes at 3.30pm. Punctuality and attendance is monitored weekly and we work with parents to ensure every child is in school on-time and ready to learn.

If your child is unwell please notify the school office by calling 01454 866390 by 9.30am. In the case of sickness or diarrhoea, pupils are not expected to return to school for 48 hours after their last episode.

Holidays in term-time are not permitted and therefore will not be authorised. Parents taking their children out for a holiday may be subject to a fine as issued by South Gloucestershire Council in the form of a penalty notice.

Where possible we ask that all appointments, including medical, are booked out of school hours. In line with our Attendance Policy, proof of appointment is requested.

Please notify the school of any planned absences by completing a ‘Notification of Absence’ form, available from the school office.

What constitutes good attendance?

In order for a child’s attendance to be deemed good it must be 96% or above:

  • 100% -98% Excellent Attendance
  • 9% - 96% Expected Attendance
  • 9% - 90% Risk of underachievement
  • 9% - 85% Serious risk of underachievement
  • Below 85% Extreme risk of underachievement

School Values

The school follows the Jesuit Values, as they accurately reflect the ethos in our school. There is a focus on two values every term and these are learnt through class work, assemblies and the different Masses that take place (class Masses and whole school Masses). We actively encourage parents to support our work in this area.


St Mary’s is an inclusive school where pupils, regardless of their needs and abilities, are encouraged to reach their full potential. Kathy Burden, our school SENCO, works with both pupils and parents with special needs to find the best way of supporting them. There are pupils in our school that have a range of needs including physical, speech and language, behavioural, Autistic and Dyslexic. Please make an appointment if you wish to discuss your child.

Parent Pay

In order to make payments to the school as easy as possible for both parents and the school, most payments can be paid online through ParentMail®, which we use to send texts and emails. Payments for school dinners, trips, breakfast club, music tuition, etc. can all be paid this way, although we will still ask for cash or cheques for charity or sponsored events and other instances where small payments are expected. You will be able to pay through debit card, credit card, PayPal or PayCash. Further details will be sent once you are set up on the ParentMail® system.

Parent Link

As a school we recognise that children’s well-being is as important as academic success, with all staff wanting to look after the welfare of the whole child. Mrs Jo Creese is our Parent-Link Worker and she works with both pupils and parents to support them through any bumps in their journey through school. There is pupil mentoring for when a little extra support is required, especially through any difficulties or events and there are drop-in sessions twice a week for parents to come in for advice, guidance or simply a sympathetic ear. Appointments can be made through the school office.

School Governors

Our school governors are an essential part of the leadership of the school. They are made up of foundation governors (parents and members of the community), parent governors, staff and local authority. The governing body is responsible for working with the school to ensure that it delivers a good quality education.  Their responsibilities include setting the school's aims and policies, standards for pupils' behaviour and discipline, overseeing the financial performance of the school, appointing staff and ensuring the school premises are welcoming and safe.

FOSM (Friends of St Mary’s)

FOSM is a parent-led voluntary group, who support the school through many different events and fundraising activities. These include Christmas and summer fayres, ‘Sponsored Bounce’, ‘Taste of the Nations’ family event and regular school discos.  All monies raised are fed back into the school and are used to subsidise trips, books for the library, educational workshops, provide transport for religious trips and purchases of equipment such as iPads, outdoor equipment and much more. The school is very grateful for the work that FOSM does and encourages all families to actively support their events.

School Clubs

There are a variety of clubs running at St Mary’s. Some run in the school day, such as Chaplaincy, School Council, Bike-It and Eco-Council and many are open to pupils from every year group. There are also clubs that run after school that normally come with a small charge. These can change every year and are often for specific year groups – this year we have offered sewing, cooking, multi-sports, homework, football and rugby, netball, gymnastics and choir.


St Mary’s offer a wide range of sporting activities, both in the school day and after. PE is an essential part of the curriculum and there are regular opportunities for different year groups to take part in different events and competitions with other Catholic and local schools. We also take part in the National School Games events. PE kits should be kept in school every day. If your child does not have their PE kit in school they will be unable to take part in PE lessons

Breakfast Club

St Mary’s run a Breakfast Club between 8.00 and 9.00am every day in term-time. This is a value for money club, which is run by several teaching assistants in the school. Pupils get to enjoy a healthy breakfast and join in activities and socialise with their friends and other pupils. This is a popular club and there is often a waiting list – for availability and further information please contact

OOSC – Out of School Club

OOSC run a successful club after school (3.30-6.00pm) in St Joseph’s Centre during term-time.  Having received an OFSTED ‘outstanding’ judgement at their last inspection, this facility is in high demand and there is often a waiting list. For further details, please go to

Parent Helpers

The school welcomes parents/grandparents to help in the school. This could be changing word boxes, listening to children read and changing books or helping with classroom and ‘Forest Friday’ activities. We also ask for volunteers for school trips and activities. All volunteers will need to have a Disclosure and Barring Service check (DBS) before they can help, which the school can arrange. Even an hour a week is appreciated. Please tell the class teacher or the office in September if you would like to help.


Pupils are able to bring in a small healthy snack for morning break – for Reception pupils this will not be required, as a snack is provided by the school. This could be items such as fruit, a healthy cereal bar etc. Please no crisps, sandwiches, chocolate or other high in sugar snacks. Please be aware of the size of the snack – pupils are often struggling to eat their lunch due to the size of their lunchtime snack.

And most importantly……

We are a nut-free school, due to children with allergies. Pupils will not be allowed to eat any nut products on the premises.


Please be aware that there are parking restrictions around some areas of the school premises. We encourage parents to walk to school where possible. If driving, please allow plenty of time in which to find a suitable parking place in order not to risk the safety of our pupils and others in the school community. We also do not wish to upset our neighbours with poor parking or people turning around in their driveways. Thank you for your co-operation.

Water Bottles

We encourage the children to drink plenty of water during the school day as we find this helps to keep them alert and hydrated. We have found that the children need to drink water on a regular basis and not just at break times. To help with this we encourage the children to bring a bottle of water with them each day which they can keep in their classroom and use throughout the day.

The school has a stock of clear plastic bottles at a cost of £1 from the school office or you child can bring their own. Please ensure that your child’s name is clearly marked on the side of the water bottle. We ask that you fill the bottle with water only, as flavoured and fizzy drinks are not allowed. 


All the items below are available to purchase direct from our uniform supplier “Initially Yours” with the exception of the items marked *.  These items can be purchased from any retail shop. There is an ‘Initially Yours’ leaflet enclosed in this pack.


Jade sweatshirt/cardigan with school logo                                       

Navy school polo shirt with school logo                                           

Grey skirt/tunic *                                                       

Grey trousers/shorts (not black) *                                              

Black shoes *                                                             

OptionalFleece / Waterproof Jacket



Yellow gingham/checked dresses *

Jade sweatshirt/cardigan with school logo


Grey shorts *

Navy school polo shirt with school logo


Waterproof jacket and trousers (for Forest Fridays)


Jade t-shirt with school logo

Navy shorts (plain navy track suit bottoms, with no logos, can be worn in the winter)*

Black trainers *

PE Bag

Hooded PE sweatshirt with school logo (optional)

So as to protect all books transported from school to home, we ask parents to purchase a school book bag. For children in KS2 there is now a school rucksack that is available too.

We look forward to receiving your completed documents when you visit for the induction sessions. Please contact us if you require any further information.